SpendMap User Guide (v16.2)

Field

Description

Number Set

•Pre-filled from previous screen.

Next Number

•The next sequential requisition number for this number set. The number will be placed in the Req Number Field when creating new reqs (for this number set). Every time the number set is used, the number will increment by one automatically.

•NOTE:  For numbers to automatically increment, the right-most digits of the number must be numeric. However, a letter prefix can be used. For example, acceptable numbers include 12345, A12345, AB-12345, etc. However, "12345A" is not permitted.

•To allow manual entry of req numbers when entering new Purchase Requisitions, enter ".”  (a period), then select to allow manual modification of the number, below.

First number in Series

•Enter the first req number in the series or leave the field blank. This field is used for reference purposes only.

Last number in Series

•Enter the last req number in the series or leave the field blank. If you attempt to enter a req for this number set after the last number has been reached, an error message will be displayed.

Comment/Reference

•Enter a comment/reference for the number set. Typically this is used to document what this number set is used for (e.g. regular reqs, repair orders, John's reqs, etc.). You will be able to see the comment/reference when selecting a number set for a new Req
For PO.

Allow user to modify number?

•To allow modification of Purchase Requisition numbers in this number set when entering new Purchase Requisitions, check this box, otherwise, you will not be permitted to modify the system-assigned numbers in this set (i.e. must accept the system-assigned number).

Include set in document number?

•If the letter of the number set is to be included in the req number (e.g. A12345) when assigned by the system, check this box.